Public Notices

  • The Family Educational Rights and Privacy Act (FERPA)

    The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student educational records. This public notice explains parent/guardian rights in regard to their child's educational records. Once a student reaches the age of 18, the parent/guardian rights transfer to the student.


    Parent/Guardian and Eligible Student Rights under FERPA

    -  To inspect and review the student's educational records

    -  To request that a school amend records that are believed to be incorrect, misleading, or otherwise violate a student's privacy

    -  To limit the disclosure of personally identifiable information in educational records, except:

    -  when prior written consent is obtained from the parent/guardian or eligible student

    -  disclosure of "directory information" as indicated below

    -  as legally allowed by district staff with legitimate educational interests. A school official has a legitimate interest if the staff member needs to review a student record in order to fulfill his/her professional responsi­bilities.

    -  To file a complaint with the U.S. Department of Education concerning alleged failure by the school district to comply with the requirements of FERPA:

    Family Policy Compliance Office

    US Department of Education

    400 Maryland Ave., S.W.

    Washington, DC  20202-4605

    Requests for access to student records or procedures to be followed for amending student records should be directed to the Superintendent of Schools (539-1501).


    Release of Directory Information

    Under FERPA, Directory Information may be disclosed by school districts without written consent unless the parent/guardian or eligible student notifies the district otherwise.

    Directory Information is typically included in school district publications and is not considered an invasion of privacy. The Waterloo Central Schools will release or publish in school or student newspapers, athletic, musical, or theatrical programs, graduation programs or yearbooks, the following directory information pertaining to students as pertinent to the situation. This includes: name of student, address, telephone listing, date and place of birth, major field of study, participation in recognized activities including sports, height, weight (if members of athletic teams), degrees and awards received and the name of the education agency or institution previously attended by the student. In addition, the WCS Board of Education policy on student directory information authorizes the release of graduation lists to government officials  and the media; honor rolls and other awards to the media; lists of athletic team members to the public, other schools, and the media, and names, addresses, and telephone numbers to military recruiters.


    Disclosure to the Military

    Pursuant to the No Child Left Behind Act of 2001, the Waterloo Central School District must disclose to military recruiters, colleges and universities, the names, addresses, and phone numbers of secondary students unless parents of students age 18 and over notify the district that they do not want information released without their prior written consent.

    If you do not want such information (name, address, and phone number) released to military recruiters, colleges or universities, please write a letter to the Superintendent of Schools within 14 days of the publication of this notice or within 20 days after enrolling in school.

    Please contact the Superintendent's Office at 539-1501, if you have any questions regarding student directory information.


    AHERA Compliance

    AHERA is a federal law that requires all school districts to inspect facilities for asbestos-containing building materials.  Our facilities have been regularly inspected and response actions are in place to insure a continued safe environment for our students and employees.  Activities include training of maintenance and custodial staff to prevent disturbance of asbestos and periodic re-inspections and surveillance activities by trained personnel.  Details of such activities are described in the District’s AHERA Management Plan which is available for your review in the District Office.



    The federal Health Insurance Portability and Accountability Act standardizes the way health care organizations exchange health care data.  Among its provisions is a rule prohibiting health care providers from sharing information about patients (for purposes other than treatment, payment and health care operations) with other providers without written permission from the patient.  Parents of minor children must provide this permission to health care providers in order for those providers to share information with the school on an as-needed basis.



    Under the Individuals with Disabilities Education Act (IDEA), school districts must give parents of a child with a disability a copy of procedural safeguards once a year.  However, a copy of procedural safeguards must also be given to parents upon initial referral or parent request for an evaluation, upon filing a request for a due process hearing, upon a disciplinary action constituting a change in placement, and upon request of a parent.


    Non-Discrimination Policy

    The Waterloo Central School District, in accordance with Title IX of the Educational Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans With Disabilities Act, or the Age Discrimination Act of 1975, does not discriminate on the basis of race, color, creed, religion, national origin, political affiliation, sex, age, marital status, veteran status, or disability. The Board of Education recognizes its responsibility to provide an environment free from harassment and intimidation in the educational programs or activities it operates.

    We do not permit discrimination by employees, school volunteers, students and non-employees such as contractors and vendors, as well as any third parties participating in, observing or otherwise engaged in activities subject to the supervision of the district. This includes recruitment and employment practices, pay and benefits, counseling services for students, access by students to educational programs, courses and activities. The Board also prohibits harassment based upon an individual's opposition to the discrimination or participation in a related investigation or complaint proceeding under the anti-discrimination statues.

    The policy of non-discrimination and anti-harassment will be enforced on school district premises, in school buildings and at all school sponsored events, programs and activities, including those that take place off school premises. Inquiries or complaints should be forwarded to the Superintendent of Schools. 

    Grievance Procedure for Non-Discrimination Policy

    The compliance officer for Title IX, Section 504 and other grievances related to student activities is Superintendent Terri Bavis, 539-1501. The compliance officer for all employee related activities is Superintendent Terri Bavis, 539-1501. She can be contacted at the School District Offices, 109 Washington Street, Waterloo, NY 13165. The compliance officer, upon request, will provide a copy of the district's grievance procedure to any employee, student or other covered person. A copy of each of the Acts and Regulations upon which this notice is based will be made available, upon written request to the district compliance officer.



    Each year, parents of students attending schools receiving Title I funds have a right to information about the professional qualifications of their child’s classroom teachers. This information includes:

      - whether the teacher has State certification for the classes being taught,

      - the teacher’s bachelor’s degree major and any other certifications or degrees by field or discipline, and

      - whether the child is provided services by paraprofessionals and, if so, their qualifications.

    Parents may obtain the above information by making a formal request in writing to the building principal. In you request, please include your child’s name, his/her school, his/her teachers’ names, and the information listed above that you would like to obtain.